GUIDELINES UCI UCI EVENT SAFETY MANAGER GUIDE

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Contents

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1 Purpose and Scope

The present guide defines the mission, responsibilities and operational framework of the UCI Event Safety Manager for road events registered on the UCI calendar.

This Guide applies to all road events registered on the UCI calendar, irrespective of whether the event is held on fully closed roads or under a rolling road closure. Where the application of this Guide differs according to the road closure format, this is explicitly stated.

2 Definition of Key Terms

Term Definition
Race Director The person appointed by the organiser who is responsible for
the overall organisation and conduct of the race in accordance
with articles 2.2.028bis and 2.2.029 of the UCI Regulations.
Event Safety Plan The single reference document compiling all safety, medical
and emergency procedures for an event, prepared under the
supervision of the UCI Event SafetyManager.
Hazard Register The structured list of all identified hazards, their level (1–3) and
corresponding mitigation measures. The Hazard Register forms
part of the Event SafetyPlan.
Closed Roads Framework for the use of public roads as defined in Chapter 4,
subchapter C.2 of the Organiser’s Guide to Road Events, in
accordance with article 1.2.062 of the UCI Regulations.
Rolling Closure Framework for the use of public roads as defined in Chapter 4,
subchapter C.2 of the Organiser’s Guide to Road Events, in
accordance with article 1.2.062 of the UCI Regulations.
Marshal A trained and accredited person deployed at a fixed position to
control access, warn the public, display the yellow flag at
hazards and report incidents, in accordance with the provisions
of Chapter 4, subchapter C.3.1 of the Organiser’s Guide to
Road Events.
Mobile Escort An experienced, licenced person deployed on a motorcycle to
manage vehicle flows in the convoy, including within the Way In
/ Way Out system, in accordance with the provisions of Chapter
4,subchapter C.3.1 of the Organiser’s Guide to Road Events.
Radio Tour The official and sole radio communication channel for all race
vehicles in accordance with article 2.2.021 of the UCI
Regulations. All announcements regarding race conduct,
hazards,neutralisations and restarts are made via Radio Tour.

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Way Out / Way In

Pre-validated alternative routes allowing mobile escort and priority vehicles to bypass the peloton safely, as defined in the UCI Wa y In / Wa y Out Guidelines.

3 The UCI Event Safety Manager

3.1 Definition

UCI Event Safety Manager is the qualified individual appointed by the organiser, formally identified in the event's official documentation, and responsible for the overall coordination, supervision and verification of all safety measures, pursuant to article 2.2.015 of the UCI Regulations and Chapter 3, Subchapter B.1.3 of the Organiser’s Guide to Road Events.

The event safety manager will assess the risks of the event and oversee the observance of the safety regulations set out by both the national authorities and the sporting authorities (UCI, National Federation, etc.).

3.2 Qualifications and Competencies

In order to be appointed as UCI Event Safety Manager, an individual must demonstrate that they:

  • Has taken the mandatory UCI Event Safety Manager training.

  • Has proven experience in the organisation of road cycling events or public safety management.

  • Has sound knowledge of the UCI Regulations and of the methods and tools used for course risk assessment.

  • Understands the specific legal framework governing the use of public roads in the country / countries where the event takes place.

  • Has strong communication skills with public authorities, Race Direction and technical staff.

  • Is capable of leading safety briefings and take decisions under pressure.

3.3 Appointment and Status

Every organiser of an event registered on the UCI calendar must appoint a UCI Event Safety Manager. This obligation derives from Article 2.2.015 of the UCI Regulations.

The UCI Event Safety Manager must:

  • Be a distinct individual from the Race Director.

  • Not to hold any other function during the event (e.g. driver, commissaire, team staff, or any role that could compromise his independence of judgement).

  • Be formally identified in the event's official documentation

  • Be easily identifiable throughout the event by means of a vest, an accreditation or equivalent.

3.4 Position in the Organisational Structure

The UCI Event Safety Manager:

  • Reports directly to the Race Director.

  • Maintains an independent role with the authority to advise, recommend or require safety modifications.

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  • Acts as the principal liaison between the UCI, the Commissaires Panel, the Police Commander and emergency services.

  • Supervises all persons assigned to safety functions: marshals, mobile escort and safety vehicles.

3.5 Coordination of Operational Actors

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3.5.1 Command Structure

Function Radio Call Sign Role
Race Director "Direction Course" Strategic decisions. Coordination with
Commissaires Panel.
UCI
Event
Safety
Manager		 "Safety" Operational control. Hazard monitoring.
Incident management. Application of
safety protocols.
Police / Gendarmerie
Commander		 "Escort" Road closures and convoy escort. Liaison
with UCI Event SafetyManager.
Chief Doctor "Medical" All
medical
interventions
and
evacuations.
Radio Tour Controller "Radio Tour" Official communication channel for all
race vehicles.
Commissaires Panel "Jury" Regulatory decisions, neutralisations and
sanctions.

3.5.2 Law Enforcement

The UCI Event Safety Manager convenes a joint coordination meeting with the Police or Gendarmerie Command covering the following aspects

  • The number and position of stationary marshals and mobile escorts;

  • The traffic circulation plan

  • The critical intersections and crowd-control points; and

  • The integrated radio communication.

During the race, the UCI Event Safety Manager maintains continuous contact with the mobile escort commander.

3.5.3 Marshals

The UCI Event Safety Manager recruits, briefs and supervises all marshals. Key requirements:

  • Equipped with a high-visibility vest, accreditation, yellow flag and whistle.

  • Each marshal receives a written Mission Sheet specifying: kilometre reference, exact position, arrival time and contact number. The marshal acknowledges receipt by signature.

  • Marshals located at Level 1 and Level 2 hazards must be in position before the inspection vehicle passes.

  • Marshals remain at their post until the last vehicle in the race convoy has passed.

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Rolling closure: Marshals at intersections are directly responsible for controlling access and preventing oncoming traffic from entering the route. Their briefing must specifically address intersection management.

3.5.4 Medical and Rescue Services

In accordance with articles 1.2.066, 1.2.067, 1.2.068, 2.2.019 and 2.2.020 of the UCI Regulations, the organiser must provide a medical service proportionate to the scale of the event. The UCI Event Safety Manager coordinates with the Chief Doctor to ensure:

  • The medical service is operational at least one hour before the start and until one hour after the finish, in compliance with Chapter 4, Section D.2.1 of the Organiser’s Guide to Road Events.

  • The positioning of the medical vehicles referred to in Chapter 4, Section D.2.2 of the Organiser’s Guide to Road Events complies with the provisions of the Guidelines for Vehicle Circulation in the Race Convoy.

  • Hospitals along the route are notified of the event schedule and potential incoming cases.

  • Where applicable, helicopter evacuation is planned with designated landing zones validated in the Event Safety Plan.

  • A dedicated medical radio channel, separate from Radio Tour, is operational throughout the event (if possible).

3.5.5 Local Authorities and Spectator Safety

The UCI Event Safety Manager acts as the principal contact for municipal road services, public transport authorities and host cities. For spectator safety, the UCI Event Safety Manager verifies:

  • Secured spectator zones at key locations (start, finish, mountain passes).

  • Adequate distance between barriers and spectator areas.

  • Clear emergency access lanes.

  • Measures preventing unauthorised vehicle intrusion.

4 Responsibilities of the UCI Event Safety Manager during the preparation of the event

Phase Key Responsibilities
Preparation -
Contribute to the reconnaissance and risk assessment of the route,
including the final 3–5 km of the race (and of each stage for a stage
race).
-
Define the safety needs of the course, race offices and personnel
(barriers, staff, other resources),
-
Obtain the agreement and co-operation of the public authorities
responsible for safety,
-
Coordinate the positioning of teams of volunteer marshals around the
course in support of the police,

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-
Draw up and implementing a traffic circulation plan for race vehicles
as well as for the teams, general public, health services, etc.,
-
Draw up and implementing a safety plan (evacuation arrangements)
for athletes, team members and the general public,
-
Negotiate, obtaining and coordinating the participation of the various
public and private services (police, army, health services, hospitals,
private security staff, fire-fighters, civil defence officials, the Red Cross,
etc.),
-
Put up access signs,
-
Analyse and dealing with any problems that may arise concerning
customs clearance and visas relating to the event crossing borders
and the invitation of foreign teams,
-
Manage access to the various event zones and implementing an
accreditation system to regulate access.
-
Coordinate with police, medical services and local authorities.
-
Recruit and brief marshals
Race Day -
Lead inspection vehicle ahead of the peloton, in which the event safety
manager (or another person designated by the latter) shall travel
-
Maintain continuous communication with the Race Direction,
Commissaires Panel, Police Commander and Radio Tour.
-
Monitor hazard provisions.
-
Manage incidents in real time.
-
Support neutralisation and restartprocedures if required.
Post-Event -
Lead safety debriefing.
-
Compile Safety Report and Incident Register.
-
Propose corrective actions for the next edition of the race.

4.1 Administrative Procedures

Without prejudice to the organiser's own obligations towards the competent local authorities, the UCI Event Safety Manager verifies that the administrative declaration file submitted by the Organiser to local authorities contains:

  • The detailed itinerary with marked hazards.

  • The Event Safety Plan and Medical Plan.

  • The list of accredited safety personnel and marshals.

  • The Insurance certificates1.

  • Conventions with police, emergency services and road authorities.

1 According to article 1.2.034 of the UCI Regulations, the organiser must maintain comprehensive insurance coverage including civil liability, third-party public liability, medical and personal accident insurance for all accredited persons, and motor insurance for all convoy vehicles.

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The UCI Event Safety Manager may co-sign the final declaration file submitted to the competent authorities.

The UCI Event Safety Manager shall also verify that:

  • The organiser has obtained all necessary permits and road closure authorisations from the competent authorities2.

  • All drivers of vehicles and motorcycles in the race convoy respect the relevant provisions of the Highway Code applicable in the country in which the event is being run (Article 2.2.038).All safety personnel operate under valid legal authority and insurance coverage.

  • • Emergency access and medical response provisions meet the standards of the relevant health and civil protection authorities.

4.2 Course Safety

4.2.1 Course Design Principles

The UCI Event Safety Manager participates actively in the selection, inspection and validation of the race route, ensuring compliance with inter alia article 2.2.015, 2.2.017, 2.3.004 to 2.3.008, 2.3.025, 2.3.034, and 2.6.002 of the UCI Regulations and Chapter 4, Subchapters A.1, A.2 and A.4 of the UCI Organiser’s Guide to Road Events.

Rolling closure: Road control is not guaranteed between intersections. The UCI Event Safety Manager must ensure that all intersections are staffed by marshals and that hazard levels reflect the reduced level of road control. Additional emphasis must be placed on the management of oncoming traffic risks, especially on descents and in urban areas.

4.2.2 Risk Assessment

The UCI Event Safety Manager assess applies the three-level hazard classification below. All identified hazards must be registered, geolocated and communicated to teams, riders and officials using a suitable tool.

Level Definition Example s Minimum measures
Level
Critical
Hazard		 1
–

 Severe
remaining
significant
mitigation. Re
direct manag
and
communicatio		 risk
after
quires
ement
live
n.		 Narrow
dangerou
roundabo
visibility
tramway
tight desc		 bridge,
s
ut,
low-
tunnel,
tracks,
ent.		 Marshal with yellow flag ≥ 50 m
before, second marshal at
obstacle,
Radio
Tour
announcement,
crash
protection. Max. 5 per 160 km
(recommendation)
Level
Major
Hazard		 2
–
 Potential
manageable
standard mea		 risk
with
sures.		 Steep
level
narrow		 descent,
crossing,
tunnel,		 Signage, yellow flag, Radio
Tour alert. Max. 15 per 160 km.

2 All events registered on the UCI road calendar taking place on public roads are subject to national laws and administrative authorisation procedures. The legal framework governing the use of public roads varies significantly between countries. The UCI Event Safety Manager must understand the specific legal regime applicable to each event, as it directly determines the level of road control, the obligations of marshals and police, as well as the management of the race convoy.

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poor surface near
finish, speed bump
in final 5 km.
Level
3
–
Other
Hazard		 Minor obstacle that
may affect smooth
race conduct.		 Speed bumps in
rural
zones,
cobbled sections,
traffic islands, road
narrowing in open
terrain.		 Yellow flag or signage only.
Radio
Tour
communication
optional. No numerical limit.

The following recommendations apply:

  • All hazards should be registered at least one month before the event.

  • The UCI Event Safety Manager and Race Director conduct a joint field reconnaissance to validate hazard levels.

  • The number of hazards should not exceed 5 Level 1 and 15 Level 2 hazard within a distance of 160 km. If thresholds are exceeded, the course must be reviewed.

  • Any unforeseen hazard identified during race week should be immediately classified and communicated to all stakeholders and, where necessary, transmitted via Radio Tour as a Level 1 Critical Hazard.

  • All hazards should be listed in the Race Technical Guide with kilometre references. A danger points table is circulated to teams and commissaires at the Sport Directors' Briefing.

  • All Level 1 and Level 2 hazards should be signalled as follows:

  • Specific directional signage panels should be placed 100–200 m before the hazard Level 1 and Level 2 hazards:

  • Yellow flags and audible signs should be placed 50–100 m before the obstacle, and

  • Yellow flags and audible signs should be placed immediately at the obstacle.

  • Crash protection (straw bales — bagged, not loose — or equivalent pads) should be provided at all Level 1 hazards.

  • For Level 3 hazards, a yellow flag or panel alone is sufficient.

4.2.3 Start area

The UCI Event Safety Manager verifies compliance with the provisions of Chapter 4, Subchapter B.2 of the UCI Organiser’s Guide to Road Events.

4.2.4 WayIn/WayOut system

The UCI Event Safety Manager shall ensure compliance with the provisions of Chapter 4, Subchapter A.3 of the UCI Organiser’s Guide to Road Events and the Guidelines UCI Way In / Way Out System.

Implementation Way In / Way Out system is optional for organisers.

4.2.5 Intermediate sprint and climb points

These zones attract large public gatherings and require:

  • Barriers or cordage before and after the intermediate sprint line, particularly in urban areas.

  • Plastic ribbon (rubalise) must not be used as it presents a risk in wind.

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  • Presence of marshals is recommended at all intermediate sprint and categorised climb points.

4.2.6 Sprint Zone Protocol — Preparation

The UCI Sprint Zone Protocol for stages expected to finish in bunch sprints (applicable from 6 January 2025) is an optional measure provided for in article 2.6.027 of the UCI Regulations that organisers may request from the UCI.

During course design, the UCI Event Safety Manager:

  • Identifies stages likely to finish in a bunch sprint and assesses the risk profile of their final kilometres (road width, urban infrastructure, hazards).

  • Informs the organiser's request to the UCI for application of the protocol and, if applicable, for extension of the sprint zone distance under Article 2.6.027 from 3 km to a maximum of 5 km.

  • Ensures that approved provisions are included in the event's special regulations or, if approved after their publication, in a race communiqué before the start of the relevant stage.

Note: Decisions regarding the application of the time gap calculation during the race in application of article 2.6.027 are the exclusive responsibility of the President of the Commissaires Panel.

4.2.7 Finish area

The UCI Event Safety Manager validates the finish layout in cooperation with the Race Director, ensuring compliance with the provisions of Chapter 4 Subchapter B.3 of the UCI Organiser’s Guide to Road Events. In particular, the UCI Event Safety Manager verifies:

  • The final 300 m are straight and free of any obstacle. Barriers must be placed on both sides of the road for a minimum of 300 m before and 100 m after the finish line. All barriers must be secured and none of them must be open

  • Clear separation between rider, spectator and vehicle zones.

  • Unobstructed access to the medical post and emergency deviation lane.

  • All structures are fixed. Inflatable arches are prohibited across the road except at the start.

  • Wind stability of banners, signage structures and photo bridges.

  • A lead vehicle crosses the finish line approximately 10 seconds before the first rider to confirm the road is clear.

  • Photographers on motorcycles are in position on the finish straight before the race arrives.

4.2.8 Event Safety Plan

At least one month before the event, the UCI Event Safety Manager shall prepare the Event Safety Plan, which constitutes the single reference document for all operational stakeholders. The plan must contain:

  • Administrative overview (event details, contacts, insurance, version control).

  • Regulatory framework (UCI Regulations, national authorisations, applicable protocols).

  • Organisation chart (Race Direction, Safety, Medical, Police, Commissaires Panel).

  • Course description and Hazard Register.

  • Traffic management plan (road closure format, marshal deployment, Way In / Way Out network if applicable, road reopening plan).

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  • Operational procedures (convoy structure, communication protocol, flagging and signage system).

  • Medical and emergency plan (medical chain, ambulance positions, hospital list, helicopter procedures).

  • Crisis management protocol (accident, extreme weather, neutralisation, race stop).

  • Post-event reporting templates.

4.3 Coordination Meeting with Authorities

At least one final coordination meeting shall be held no later than ten days before the event, between the organiser, Race Direction, UCI Event Safety Manager and the competent public authorities. The agenda covers: final unforeseen adjustments to the Event Safety Plan; confirmation of police and emergency service deployment; validation of road closure times; and confirmation of public security measures.

Any adjustment made to the Event Safety Plan shall be promptly communicated to all concerned stakeholders.

5 Responsibilities of the UCI Event Safety Manager on race day

5.1 Sport Directors' Briefing

Chaired jointly by the Race Director and the UCI Event Safety Manager, in coordination with the President of the Commissaires Panel. The briefing covers:

  • Presentation of the Technical Guide and danger points table.

  • Review of all Level 1 and Level 2 hazards.

  • Reminders on convoy discipline, feed zone behaviour and Radio Tour protocol.

  • Weather forecast and contingency procedures if applicable.

  • Sprint zone provisions if applicable.

  • Emergency contact numbers and command post location.

5.2 Security staff and Mobile Escort Briefing

Led by the UCI Event Safety Manager before each stage:

  • Review of mission sheets, positions and contact numbers.

  • Flagging technique and yellow flag procedure.

  • Emergency reporting procedures.

  • For mobile escorts on the Way In / Way Out system: review of all alternative routes and WayOut/WayIn points.

5.3 Race Security Briefing

Led by the UCI Event Safety Manager before each stage:

  • Presentation of race route

  • Debrief of previous stage in case of stages race

  • Review of mission of each marshal

  • Review hazards

  • Presentation of best practices

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5.4 Pre-Race Inspection Vehicle

In accordance with article 2.2.015 of the UCI Regulations, the UCI Event Safety Manager, or a designated representative, travels in the inspection vehicle preceding the race to:

  • Verify that all marshals are in position and that all Level 1 and Level 2 hazard provisions are operational.

  • Inspect barriers, signage and flag posts.

  • Report any deficiency immediately to the Race Director.

  • Initiate corrective action where it is safe to do so.

  • Log and communicate any newly identified obstacle immediately, transmitting it via Radio Tour as a Level 1 Critical Hazard if necessary.

5.5 Race Convoy Management

In coordination with the Regulator, the UCI Event Safety Manager ensures enforcement of the regulatory provisions for circulation of vehicles in the race convoy, in accordance inter alia with articles 2.2.031 to 2.2.034, 2.2.058 to 2.2.074, 2.3.015 to 2.3.024, 2.2.025bis to 2.2.035, 2.3.047 and 2.6.001 of the UCI Regulations as well as the UCI Guidelines for Vehicle Circulation In The Race Convoy.

5.6 Way In / Way Out System

The UCI Event Safety Manager monitors the system in real time via radio communication and, where available, GPS tracking. Signalling and equipment arrangements at Way Out / Way In points are set out in the UCI Way In / Way Out Guidelines (section 8).

5.7 Incident Management

5.7.1 General Principles

The UCI Event Safety Manager is responsible for coordinating the response to all incidents arising during an event registered on the UCI calendar, including accidents, extreme weather, medical emergencies and any situation requiring neutralisation or race stop. Decisions on neutralisation, race stop and restart are the exclusive responsibility of the President of the Commissaires Panel. The UCI Event Safety Manager provides operational support to these decisions.

5.7.2 Neutralisation

In the event of a neutralization made in application of the Restart Protocol for Road Races, the UCI Event Safety Manager shall:

  • Maintain contact with the Race Director and the Police Commander;

  • Make sure that marshals remain at their posts;

  • Monitor road conditions ahead; and

  • Be ready to support a restart.

5.7.3 Race Stop

In the event of a race stop made in application of the Restart Protocol for Road Cycling, the UCI Event Safety Manager role shall:

  • Immediately assess road and safety conditions ahead;

  • provide the Race Director with an operational report for the decision panel;

  • ensure that neutral service vehicles and medical teams reposition before the restart;

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  • inform teams and commissaires of any remaining hazards.

5.7.4 Medical Emergency on Course

In the event of any medical intervention requiring the convoy to slow down or to stop, the UCI Event Safety Manager shall immediately:

  • Contact the Chief Doctor and confirm the nature and location of the intervention;

  • Inform the Race Director and the President of the Commissaires Panel;

  • Ensure the road is clear for the medical team and, if necessary, request the neutralisation of the race; and

  • Log the incident in the Incident Register.

6 Responsibilities of the UCI Event Safety Manager after the event 6.1 Safety Debrief

The UCI Event Safety Manager leads a safety debrief following the event. Participants include the Race Director, the Police or Gendarmerie Commander and the Chief Medical Officer. The agenda shall cover the following topics:

  • review of all incidents and medical interventions;

  • assessment of hazard mitigation;

  • evaluation of convoy discipline and communication;

  • feedback from authorities, commissaires and teams; and

  • agreed corrective actions.

6.2 Safety Report and Incident Register

All incidents — however minor — must be logged in an Incident Register (date, time, kilometre point, nature of incident, actions taken, consequences, follow-up). The UCI Event Safety Manager compiles a Safety Report comprising the Incident Register and a review of the Event Safety Plan, and proposes corrective actions for the next edition.

6.3 Continuous Improvement

The UCI Event Safety Manager shall maintain a Safety Improvement Register identifying:

  • recurring risk areas requiring structural modification;

  • training needs; and

  • improvements to the risk assessment process.

This register serves as the baseline for safety planning in the next edition and may be shared with the UCI.

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7 Appendices

Appendix A – UCI Event Safety Manager Checklist

Preparation phase

  • UCI Event Safety Manager training completed.

  • Risk assessment completed; all hazards registered, geolocated and communicated to stakeholders.

  • Event Safety Plan drafted and validated by authorities.

  • Way In / Way Out network validated (if applicable).

  • Sprint zone provisions submitted to UCI (if applicable).

  • Administrative declaration file complete.

  • Marshals recruited; Mission Sheets prepared and distributed.

  • Coordination meeting with police and emergency services held (≤ 10 days before).

  • Sport Directors' Briefing held.

Race day

  • Inspection vehicle ready and UCI Event Safety Manager on board.

  • All barriers installed and inspected.

  • All Level 1 and Level 2 hazard positions staffed and confirmed.

  • Communication channels tested (Radio Tour, dedicated safety channel, medical channel).

  • Medical teams confirmed in position.

  • Mobile escort briefed and in position (Way In / Way Out, if applicable).

Post-event

  • Incident reports collected.

  • Safety debriefing held.

  • Safety Report and Incident Register compiled.

  • Improvement actions logged and archived.

Appendix B – Hazard Register Template

KM Type Description Level Mitigation Responsible /
Status
23.4 Roundabout Large roundabout
on entry to town		 1 2
marshals,
crash
pads,
Radio
Tour
warning		 UCI Event Safety
Manager / Verified
58.1 Bridge Narrow
bridge
over river		 2 Marshal, signage
200 m ahead		 Marshal Team 3 /
Active
103.7 Speed
bump		 Raised pedestrian
crossingin village		 3 Yellow flag only Marshal Team 6 /
Active

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Appendix C – Key UCI Documents Referenced

Document Key Relevance
UCI Regulations,Part I and Part II Regulatorybasis for all safetyobligations.
UCI Guidelines – Way In / Way Out
System (from 1.01.2026)		 Complete framework for the In/Out system,
including mobile escort roles, equipment and
monitoring.
UCI Restart Protocol for Road Cycling
(from 1.07.2025)		 Full procedure for neutralisation, race stop,
decisionpanel and restart formats.
UCI
Sprint
Zone
Protocol
(from
6.01.2025)		 Application of modified time gap rules and sprint
zone extension for bunch sprint stages.
Organiser's Guide to Road Events Reference for course design, obstacle signalling,
start/finish areas and medical services.
UCI
WorldTour,
UCI
Women's
WorldTour
&
UCI
ProSeries
–
Specifications for Organisers		 Additional obligations for top-tier events.
UCI Guidelines for Vehicle Circulation
in the Race Convoy

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